Pricing

Automatically extract data from IMAP emails with AI

Swiftask connects to your email servers via IMAP to extract, structure, and inject your business data into your tools, without human intervention.

Result:

Save hours every day by automating data entry from your incoming emails.

Manual email processing is a productivity killer

Every day, your teams receive dozens of emails containing critical information: invoices, orders, customer requests. Manual copy-pasting is error-prone, slow, and prevents scalability.

Main negative impacts:

High risk of human error: Manual data entry is repetitive and prone to typos, compromising the integrity of your databases.
Operational bottlenecks: Processing depends on staff availability, causing delays during peak activity periods.
Siloed, unusable data: Information remains trapped in email inboxes, making global analysis and rapid decision-making impossible.

Swiftask automates data extraction from your IMAP servers. Our AI agents analyze content, isolate key information, and transmit it instantly to your systems.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

A team member opens every email, identifies relevant data, opens your CRM or ERP, manually enters the information, and then archives the email. This process takes minutes per message and exhausts your teams.

With Swiftask + IMAP

As soon as an email arrives, Swiftask detects it via IMAP, automatically extracts structured data (name, amount, date, reference), and sends it exactly where you need it. Zero effort, 100% accuracy.

4 steps to automate data extraction

STEP 1 : Configure your IMAP access

Simply connect your mailbox to Swiftask by entering your IMAP parameters. The connection is secure and private.

STEP 2 : Define data to extract

Tell the AI agent which fields to extract (e.g., order number, total amount, customer address) from your typical emails.

STEP 3 : Set data destination

Choose where to send the data: CRM, spreadsheet, database, or project management tool.

STEP 4 : Launch automation

Activate the agent. It now processes every incoming email in real time according to your business rules.

Intelligent extraction capabilities

The AI analyzes the structure, body text, and attachments of emails to identify relevant data, even in varied formats.

Target connector: The agent performs the right actions in imap based on event context.
Automated actions: Dynamic field extraction. Date and currency format normalization. Intelligent email filtering (spam, irrelevant). Conditional data routing. Automated updates to your business applications.
Native governance: Every extraction step is logged for full transparency over your data flows.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-imap@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Operational benefits for your business

1. Increased accuracy

Eliminate typos and input errors through AI-driven automated extraction.

2. Limitless scalability

Handle growing email volumes without needing to hire or increase staff working hours.

3. Real-time availability

Data is available instantly, accelerating your billing, support, or order processing cycles.

4. No-code setup

Set up your extraction workflows in minutes, with no development knowledge required.

5. Freeing up talent

Your employees can finally focus on high-value tasks instead of manual data entry.

Data security and privacy

Swiftask applies enterprise-grade security standards for your imap automations.

Secure IMAP connection: We use standard encryption protocols to protect access to your emails.
Private processing: Your data is handled with strict privacy policies, ensuring its integrity at all times.
Access governance: You control who can create or edit extraction agents within your workspace.
GDPR compliance: Swiftask helps maintain compliance in your personal data management processes.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Measurable impact on your productivity

Metric	Before	After
Processing time per email	5 to 10 minutes	Under 5 seconds
Data entry error rate	3-5% (human)	Close to 0% (AI)
Email volume handled	Human-limited	Unlimited (24/7)
Operational cost	High (labor)	Optimized (software)

Take action with imap

Save hours every day by automating data entry from your incoming emails.

Schedule your meetings automatically from your emails

Next use case