Pricing

Schedule your meetings automatically from your emails

Swiftask connects to your inbox via IMAP. Your AI agent detects meeting requests, proposes slots, and finalizes scheduling without any effort.

Result:

Stop wasting time on back-and-forth emails to find a meeting time. Automate your calendar today.

Manual email meeting scheduling is a productivity killer

Every day, your team receives dozens of emails asking for a meeting. Reading the message, checking the calendar, and writing a response takes massive time. Plus, there is always the risk of forgetting or double-booking.

Main negative impacts:

Slow scheduling process: Back-and-forth emails to find a common slot can take hours or even days, delaying business opportunities.
Human error risks: Misreading the calendar or timezone confusion leads to missed meetings or schedule conflicts.
Lost client opportunities: The slower the response, the higher the risk that the prospect moves on to a more responsive competitor.

Swiftask uses IMAP to scan your incoming emails, identify meeting intent with AI, and interact with your calendar to propose or confirm appointments instantly.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

You receive an email. You open your calendar, look for availability, write a reply, wait for a return, check again, then confirm. If the email arrives in the evening, you don't process the request until the next day.

With Swiftask + IMAP

As soon as the email arrives, Swiftask analyzes the request. The AI agent checks your availability in real-time, replies to the prospect with available slots, or confirms the meeting directly. It's done in seconds, 24/7.

4 steps to automate your calendar

STEP 1 : Connect your email inbox via IMAP

Enter your IMAP settings in Swiftask. The connection is secure and allows the agent to read new incoming messages.

STEP 2 : Define your agent rules

Configure your agent's preferences: meeting duration, working days, and links to your video conferencing or calendar tools.

STEP 3 : Train the AI to recognize requests

The AI learns to identify meeting request emails among your other messages to process only relevant communications.

STEP 4 : Let the automation work

The agent processes emails, proposes slots, adds meetings to your calendar, and notifies participants automatically.

What your scheduling agent can do

The AI analyzes the email content, the sender's context, and your calendar constraints to propose the most relevant slots.

Target connector: The agent performs the right actions in imap based on event context.
Automated actions: IMAP email reading. Meeting intent detection. Synchronization with Google Calendar or Outlook. Sending personalized automated replies. Automatic calendar event addition.
Native governance: All interactions are logged in Swiftask for a complete overview of your exchanges and scheduling.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-imap@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Boost your efficiency immediately

1. Instant response

Your prospects and colleagues receive an immediate response, even outside your working hours.

2. Reduced administrative tasks

Free up time from the tedious management of your calendar to focus on your actual meetings.

3. No double booking

Real-time synchronization with your calendar ensures no slot is ever booked twice.

4. Enhanced professionalism

Smooth and fast communication strengthens your brand image with your clients.

5. Total flexibility

Modify your meeting preferences at any time in Swiftask without any technical skills.

Data security and privacy protection

Swiftask applies enterprise-grade security standards for your imap automations.

Secure IMAP connection: Your email credentials are encrypted and the connection is established via secure protocols.
Access management: You maintain full control over which email accounts are accessed and which calendars are connected.
GDPR compliant: Swiftask handles your data with the highest level of protection, in accordance with current standards.
Audit and control: View the history of all actions performed by your AI agent at any time.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Measurable results for your productivity

Metric	Before	After
Initial response time	Several hours	A few seconds
Time spent on calendar	3-5 hours/week	0 hours (fully automated)
Meeting conversion rate	Variable	Optimized by speed
Scheduling errors	Frequent	None

Take action with imap

Stop wasting time on back-and-forth emails to find a meeting time. Automate your calendar today.

Eliminate inbox spam with advanced artificial intelligence

Next use case