Swiftask connects your AI agents to ONLYOFFICE DocSpace. Identify, parse, and structure your critical information instantly from your documents.
Result:
Eliminate manual data entry and ensure the precision of your databases.
Manual document data entry is slowing down your growth
Your documents are stored in ONLYOFFICE DocSpace, but the data they contain remains trapped. Your teams waste hours reading, extracting, and manually copying information to your management tools.
Main negative impacts:
Swiftask automates data extraction from ONLYOFFICE DocSpace. Your AI agents read your documents, identify key fields, and structure them automatically.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
An employee downloads a report from DocSpace, reads it, identifies key figures, then manually enters them into a CRM. A slow, repetitive, and error-prone process.
With Swiftask + ONLYOFFICE DocSpace
As soon as a new document is added to a DocSpace folder, Swiftask triggers the AI agent. It extracts the data, formats it into JSON or CSV, and sends it where you need it.
Automate extraction in 4 simple steps
STEP 1 : Define fields to extract
Configure your Swiftask agent by specifying the information to capture (e.g., invoice number, date, amount, client name).
STEP 2 : Connect your DocSpace
Authorize Swiftask to securely access the folders containing the documents to be processed.
STEP 3 : Create the trigger rule
Define when extraction should start: on every new file, or according to a precise schedule.
STEP 4 : Validate and export
Review the extracted data in the dashboard and automate its transfer to your third-party applications.
Intelligent document analysis capabilities
The AI agent analyzes the semantic structure of the document to locate information, regardless of format or layout.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-onlyoffice-docspace@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Competitive advantages of automation
1. Increased precision
AI eliminates manual entry errors for consistently accurate data.
2. Massive productivity gains
Reduce document processing time by 90%.
3. Seamless integration
Transfer data directly to your business tools without intermediaries.
4. Unlimited scalability
Process hundreds of documents simultaneously with no extra effort.
5. Enhanced compliance
Keep an auditable trail of every extracted data point and its source.
Data security and privacy
Swiftask applies enterprise-grade security standards for your onlyoffice docspace automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operational efficiency
| Metric | Before | After |
|---|---|---|
| Processing time | Hours per day | Minutes |
| Error rate | 5-10% (human) | < 0.1% (AI) |
| Cost per document | High (labor) | Negligible |
| Availability | Business hours | 24/7 |
Take action with onlyoffice docspace
Eliminate manual data entry and ensure the precision of your databases.