Swiftask bridges your project data with HUB Planner. Our AI analyzes skills, availability, and priorities to allocate your resources optimally.
Result:
Improve precision, prevent burnout, and maximize project profitability.
Manual resource allocation is a major bottleneck
Managing schedules in HUB Planner is time-consuming. Between scope changes, unexpected absences, and skill conflicts, managers lose control. Inefficient allocation leads to costly overloads or unproductive downtime.
Main negative impacts:
Swiftask automates allocation in HUB Planner. By analyzing your data in real-time, the AI agent suggests or executes schedule adjustments based on strict business rules.
BEFORE / AFTER
What changes with Swiftask
Traditional management
The project manager manually checks HUB Planner, verifies timesheets, calls team members to check availability, then moves blocks. It's a repetitive task prone to human error.
Swiftask augmented allocation
As soon as a new task is created, Swiftask analyzes availability and skills in HUB Planner. The AI instantly suggests the ideal allocation and updates the schedule in one click.
Automate your scheduling in 4 steps
STEP 1 : Rule definition
Configure your allocation criteria in Swiftask: project priority, seniority level, target utilization rate.
STEP 2 : HUB Planner API connection
Link your HUB Planner account to Swiftask to enable secure reading and writing of scheduling data.
STEP 3 : Intelligent analysis
The agent scans the backlog and availability. It identifies optimization opportunities in real-time.
STEP 4 : Validation and deployment
Approve the allocation suggestions proposed by the agent. The schedule in HUB Planner is updated automatically.
AI agent capabilities for HUB Planner
The AI considers actual skills, performance history, and current workload for each resource.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-hub-planner@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose AI-driven optimization
1. Increased profitability
Each resource is allocated where it adds the most value, reducing wasted time.
2. Workload balance
Prevent burnout by fairly distributing tasks based on actual capacity.
3. Operational agility
Adapt your schedules to market changes in seconds, not days.
4. Data precision
Eliminate manual entry errors and omissions in HUB Planner.
5. Strategic alignment
Ensure high-priority projects always have the best resources.
Security and governance
Swiftask applies enterprise-grade security standards for your hub planner automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Planning time | Days per week | Less than an hour |
| Utilization rate | Uneven and unpredictable | Optimized and consistent |
| Allocation conflicts | Frequent | Near-zero |
Take action with hub planner
Improve precision, prevent burnout, and maximize project profitability.