Swiftask and Extruct AI turn your purchase orders and invoices into actionable stock data. End manual entry for good.
Result:
Improve accuracy, reduce human error, and accelerate your replenishment cycle.
Manual inventory entry slows down your supply chain
Inventory management often relies on disparate documents: PDFs, emails, delivery notes. Manually entering this data into your ERP is a major source of errors and operational delays.
Main negative impacts:
Extruct AI automatically extracts key data from your inventory documents. Swiftask then orchestrates this data to update your systems instantly.
BEFORE / AFTER
What changes with Swiftask
Traditional management
An employee receives delivery notes, checks them, opens the ERP, enters quantities manually, verifies references. This process takes hours and is prone to fatigue.
Management with Swiftask + Extruct AI
The document is received, Extruct AI extracts the data instantly, Swiftask validates and updates your inventory database. Human intervention is reduced to simple supervision.
Automation in 4 simple steps
STEP 1 : Centralize your documents
Drop your invoices or delivery notes into a folder monitored by Swiftask.
STEP 2 : Intelligent extraction
Extruct AI analyzes the document and automatically identifies articles, quantities, and references.
STEP 3 : Data validation
Swiftask verifies the consistency of extracted data before any injection into your system.
STEP 4 : ERP synchronization
Validated data is automatically pushed to your inventory management software.
Automation capabilities
AI analyzes context, recognizes various formats, and extracts structured data with precision exceeding human capabilities.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-extruct-ai@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Major operational benefits
1. Increased accuracy
Eliminate typing errors with intelligent document analysis.
2. Productivity gains
Reduce administrative processing time by over 80%.
3. Logistical reactivity
Your stock levels are always up to date, enabling better order management.
4. Scalability
Manage growing document volumes without hiring additional administrative staff.
5. No-code integration
Connect your tools without complex technical skills.
Security and compliance commitment
Swiftask applies enterprise-grade security standards for your extruct ai automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your efficiency
| Metric | Before | After |
|---|---|---|
| Entry time | Several minutes per doc | A few seconds |
| Error rate | 3 to 5% | Less than 0.1% |
| Stock update | Delayed (hours/days) | Instant |
| Processing cost | High (labor) | Drastically reduced |
Take action with extruct ai
Improve accuracy, reduce human error, and accelerate your replenishment cycle.