Tarification

Never lose track of your ONLYOFFICE DocSpace documents again

Swiftask transforms your document management. Receive automatic and intelligent alerts as soon as a document is modified, commented on, or approved in DocSpace.

Resultat:

Increase responsiveness and ensure compliance in your document processes without manual effort.

Manual document tracking slows down your validation cycles

Manually monitoring updates in ONLYOFFICE DocSpace is a major source of inefficiency. Between piling documents and forgotten modifications, validation delays drag on unnecessarily.

Les principaux impacts négatifs :

Validation delays: An important change goes unnoticed, blocking the entire downstream validation process.
Information loss: Without a proactive alert system, critical comments and changes are often ignored.
Verification overload: Manually checking every file for updates is a repetitive task with low added value.

Swiftask connects your AI agents to ONLYOFFICE DocSpace to monitor your files in real time. Configure custom alerts that notify you instantly based on precise business rules.

AVANT / APRÈS

Ce qui change avec Swiftask

Traditional document tracking

You must manually open each folder in DocSpace, check modification dates, and read comments to see if action is required. It's time-consuming and prone to human error.

Intelligent tracking with Swiftask

As soon as a specific event occurs (e.g., new comment, status change), Swiftask sends you a targeted alert containing the necessary context to act immediately.

Activate your DocSpace alerts in 4 simple steps

ÉTAPE 1 : Link your DocSpace account

Connect your ONLYOFFICE DocSpace instance to Swiftask via a secure integration.

ÉTAPE 2 : Define your monitoring rules

Choose the documents, folders, or types of actions (read, edit, approve) to monitor.

ÉTAPE 3 : Configure the receiving channel

Indicate where you want to receive your alerts: Email, Slack, Teams, or another communication channel.

ÉTAPE 4 : Automate your alerts

Activate the AI agent. It starts monitoring DocSpace and notifies you only when defined criteria are met.

Advanced features for your document tracking

The AI agent analyzes the context of document activity (author, change type, comment content) to prioritize the most urgent alerts.

Connecteur cible : L'agent exécute les bonnes actions dans onlyoffice docspace selon le contexte de l'événement.
Actions automatisées : Real-time notifications on changes. Filtering alerts by priority. Automatic summary of recent changes. Integration with your existing workflow tools.
Gouvernance native : All monitored document activities are archived in Swiftask for complete traceability.

Chaque action est contextualisée et exécutée automatiquement au bon moment.

Chaque agent Swiftask utilise une identité dédiée (ex. agent-onlyoffice-docspace@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.

À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.

Operational benefits for your company

1. Accelerated validation cycles

Be notified immediately as soon as action is required from you.

2. Reduction of errors

Never miss a critical update again thanks to constant automated monitoring.

3. Improved collaboration

Your teams stay synchronized on the latest version of documents in real time.

4. Simplified compliance

Keep a record of all interactions and changes on your sensitive documents.

5. Productivity gains

Free your employees from manual verification tasks to focus on analysis.

Data security and privacy

Swiftask applique des standards de sécurité enterprise pour vos automatisations onlyoffice docspace.

Secure API connection: The integration respects ONLYOFFICE security standards to protect your data.
Access management: You control which agents have access to which documents, with strict privilege management.
GDPR compliance: Your data is processed in accordance with the strictest data protection standards.
Complete audit: Every alert action generated by the agent is logged in your Swiftask history.

Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.

RÉSULTATS

Measurable impact of automation

Métrique	Avant	Après
Reaction time	Several hours (manual)	Instant (automated)
Validation errors	Frequent	Almost zero
Administrative management time	Several hours/week	Reduced by 90%
Document visibility	Limited	Total and centralized

Passez à l'action avec onlyoffice docspace

Increase responsiveness and ensure compliance in your document processes without manual effort.

Audit de conformité IA : sécurisez vos fichiers dans ONLYOFFICE DocSpace

Cas d'usage suivant.