Tarification

Automatically archive your Impression signed documents

Swiftask connects your Impression workflows to your storage systems. Each signed document is automatically filed, renamed, and archived based on your business rules.

Resultat:

Eliminate manual file management. Ensure compliance and immediate accessibility of your documents.

The complexity of manual post-signature archiving

Signing a document with Impression is just the first step. The real challenge is filing, renaming, and archiving these documents in your storage systems. Too often, this step is done manually, creating risks of error and wasting time.

Les principaux impacts négatifs :

Risks of lost documents: Manual handling increases the risk of forgetting files or archiving them in incorrect folders, making later searches laborious.
Non-compliance with standards: Disorganized archiving complicates audits and does not guarantee the long-term integrity of signed documents.
Administrative overload: Your teams waste valuable time manually processing each document after signature, hindering their productivity.

Swiftask automates the entire post-signature lifecycle. As soon as a document is finalized in Impression, the Swiftask agent retrieves it, analyzes it, and deposits it into your document management system according to your naming and classification rules.

AVANT / APRÈS

Ce qui change avec Swiftask

The manual process

After signing, a team member downloads the file, manually renames it according to internal conventions, then moves it to the correct folder. This repetitive task is prone to errors and delays.

Automation with Swiftask

The signed document is instantly detected by Swiftask. It is automatically renamed, classified, and archived in your storage solution (SharePoint, Google Drive, etc.) without any human intervention.

4 steps to automate your archiving

ÉTAPE 1 : Define your filing rules

Configure naming criteria and destination folders for your Impression documents in Swiftask.

ÉTAPE 2 : Activate the Impression connector

Connect your Impression account to Swiftask to enable automatic retrieval of signed documents.

ÉTAPE 3 : Configure target storage

Select the document management system where Swiftask should deposit the processed documents.

ÉTAPE 4 : Launch automation

Activate the agent. Swiftask monitors your signatures and processes each new document in real time.

Smart archiving capabilities

The agent analyzes the signed document's metadata: contract type, signer name, date, amount, to apply the correct archiving rule.

Connecteur cible : L'agent exécute les bonnes actions dans impression selon le contexte de l'événement.
Actions automatisées : Dynamic file renaming. Automatic filing by folder (e.g., by client or year). Copying to multiple destinations simultaneously. Notification of confirmation once archiving is successful.
Gouvernance native : All transfers are logged in Swiftask for complete traceability of archived documents.

Chaque action est contextualisée et exécutée automatiquement au bon moment.

Chaque agent Swiftask utilise une identité dédiée (ex. agent-impression@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.

À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.

Benefits of automation

1. Increased productivity

Your teams are freed from repetitive administrative tasks related to archiving.

2. Zero filing errors

Automation ensures that every document is always stored in the right place.

3. Enhanced compliance

You maintain a rigorous document structure, ready for any audit.

4. Instant search

Thanks to a unified nomenclature, find any document in seconds.

5. Scalability

Handle thousands of signatures without increasing your manual workload.

Security and compliance

Swiftask applique des standards de sécurité enterprise pour vos automatisations impression.

File integrity: Swiftask ensures that the archived document is strictly identical to the one signed in Impression.
Controlled access: Fine-grained access rights to define who can view the archives.
Full traceability: Detailed history of every archiving action performed by the agent.
Encryption: Data protected during transfer between Impression and your storage.

Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.

RÉSULTATS

Impact on your efficiency

Métrique	Avant	Après
Processing time	5-10 mins / doc	Instant
Filing errors	Frequent	0%
Document availability	Variable	Immediate

Passez à l'action avec impression

Eliminate manual file management. Ensure compliance and immediate accessibility of your documents.

Pilotez la configuration dynamique de vos flux Impression

Cas d'usage suivant.